2011单证员英语辅导：外贸函电书写的基本原则

2011单证员英语辅导：外贸函电书写的基本原则

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第一考试网整理了2011单证员英语辅导：外贸函电书写的基本原则 #

一、Courtesy 礼貌

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语言要有礼且谦虚，及时地回信也是礼貌的表现。 #

例如： #

We have received with many thanks your letter of 20 May， and we take the pleasure of sending you our latest catalog. We wish to draw your attention to a special offer which we have made in it. You will be particularly interested in a special offer on page 5 of the latest catalog enclosed， which you requested in your letter of 20 May.

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二、Consideration 体谅 #

写信时要处处从对方的角度去考虑有什么需求，而不是从自身出发，语气上更尊重对方。

例如：

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"You earn 2 percent discount when you pay cash. We will send you the brochure next month. "就比 "We allow 2 percent discount for cash payment. We won't be able to send you the brochure this month." 要好。 #

三、Completeness 完整

一封商业信函应概况了各项必需的事项，如邀请信应说明时间、地点等，确忌寄出含糊不清的信件。 #

四、Clarity 清楚

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意思表达明确，要注意：

(一)避免用词错误： #

例如：As to the steamers sailing from Hong Kong to San Francisco， we have bimonthly direct services.

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此处bimonthly有歧义：可以是twice a month 或者once two month.故读信者就迷惑了，可以改写为：

1.We have two direct sailings every month from Hong Kong to San Francisco. #

2.We have semimonthly direct sailing from Hong Kong to San Francisco. #

3.We have a direct sailing from Hong Kong to San Francisco. #

(二)注意词语所放的位置： #

例如： #

1. We shall be able to supply 10 cases of the item only.

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2. We shall be able to supply 10 cases only of the item. 前者则有两种商品以上的含义。 #

(三)注意句子的结构： #

例如：

1.We sent you 5 samples yesterday of the goods which you requested in your letter of May 20 by air.

2.We sent you， by air， 5 samples of the goods which you requested in your letter of May 20. #

五、Conciseness 简洁 #

(一)避免废话连篇： #

例如： #

1.We wish to acknowledge receipt of your letter...可改为：We appreciate your letter...

2.Enclosed herewith please find two copies of...可改为： We enclose two copies of... #

(二)避免不必要的重复：

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(三)短句、单词的运用：

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Enclosed herewith----->enclosed at this time----->now due to the fact that----->because a draft in the amount of $1000----->a draft for $1000

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六、Concreteness 具体

七、Correctness 正确